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behind the keynote

With another Steve Jobs keynote for Apple scheduled for this week, former Apple product manger Mike Evangelist (whose name is quite well-suited to his title) recounts the meticulous attention to detail that goes into preparing the deceptively low-key product demonstrations. (The Guardian: “Behind the Magic Curtain” - 01/05/06)

Steve starts his preparation for a keynote weeks in advance, reviewing all the products and technologies he might include. Although development and release schedules are set far in advance, he still has to satisfy himself that the chosen products are keynote-ready. For software, this can be hard to decide: the engineering work is usually still underway, so he will make a preliminary determination based on seeing unfinished software. More than once this has caused some tense moments in rehearsal when programs haven’t behaved…

[For a 2001 keynote announcing iDVD], my team was given the task of locating movies, photos and music to be used when he created his sample DVD on stage. Most companies would just choose some clip art, or hire a video producer to make some simulated “home movies”. Steve wanted material that looked great, yet was possible for an average person to achieve. So we called on everyone we knew at Apple to submit their best home movies and snapshots. Before long we had an amazing collection of fun, cool and heartwarming videos and photos. My team picked the best and confidently presented them to Steve. True to his reputation as a perfectionist, he hated most of them. We repeated that process several times. At the time I thought he was being unreasonable; but I had to admit that the material we ended up with was much better than what we had begun with….

The big keynotes require a very large crew with separate teams for each major task. One prepares the room to seat several thousand people. Another group builds the stage with its motorised pedestals, risers, trap doors, and so forth. A third manages the stage lighting, audio and effects.

Yet another sets up and calibrates the state-of-the-art projection systems (complete with redundant backup systems), and a huge remote video truck parked outside has its own crew handling video feeds for the webcasts and playback of any video needed during the show. Then there are the people who set up all the computers used in the keynote, each with at least one backup that can be instantly brought online with the flick of a switch.

(Link found via Slashdot.)